Department of English

Reserve a Meeting Room

Room Usage

• Public use is allowed only with a UNCG faculty or staff member present in the room at all times.
• Departmental office hours are 8:00 a.m. thru 5:00 p.m., Monday thru Friday. Special arrangements for after-hours access must be made in advance.
• The room is unavailable for reservation between the hours of 11:30 and 1:30 when it is open to MHRA Faculty and Staff to use for lunch.

Making a Reservation

• Upon receipt of your reservation request, Paul Cloninger will send you a confirming email. Your reservation is not confirmed until you receive this confirmation!
• If you need time for set up and clean-up, please indicate that when you make your reservation. Please be mindful of your requested time. If you run over and another group is scheduled behind you, you will be required to vacate the room.
• Let us know if you must cancel reservation – please don’t just not show up! If you need to cancel or change a reservation, please send an email to  mhra3501@uncg.edu or pcclonin@uncg.edu as soon as possible.

Keys

• The reserving group is responsible for ensuring the room is locked and the keys are returned immediately after use.
• In the event of lost keys, the reserving group will be responsible for any replacement/rekey costs.

Food

• Catering can be arranged through Dining Services (334-5195) or online at: https://uncgcatering.catertrax.com/.  Arrangements for catering set-up, clean-up and afterhours access are the responsibility of the reserving group. You must, at the time you place your food order, make arrangements with them to clean up immediately after your meeting, so that the room will be ready for the next group.
• Keep in mind the catering office does not come back and clean up after boxed lunch meals unless special arrangements have been made, so it is the responsibility of the reserving group to clean up.
• Outside vendors can also be used, but someone from the reserving group must be available to meet the delivery person to sign for/pay for the order when they arrive.
• COFFEE POT:  A Keurig coffee maker is available, if requested ahead of time. Coffee supplies (including coffee k-cups, cups, sugar and creamer) are not provided. (Lounge Only)

Clean Up

• The furniture may be rearranged but must be returned to its original configuration before you leave. Schematic for furniture placement is located on the back on the main door.  If the furniture is not returned to its original configuration, the host will be contacted and expected to correct this.
• No furniture is to be removed from the room.
• All surfaces must be cleared and wiped down prior to leaving the room.
• DO NOT leave leftover food in the refrigerator or freezer.
• A fee may be assessed to the reserving group if clean-up is handled by housekeeping.
• Any food or drink trash must be removed by the reserving group. All weekend groups MUST remove any food or drink trash to the outside dumpster.
• The reserving group is responsible for any repair/replacement necessary for any damage done to the room, furniture, or fixtures.

Repeated violations of these policies may result in revocation of your ability to use this space.